Welcoem to posts!!
in the future - u will be able to do some more stuff here,,,!! like pat catgirl- i mean um yeah... for now u can only see others's posts :c
What type of certifications are you most interested in pursuing?
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1. Would you be interested in joining a paid community focused on helping you gain certification for your career?
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"📢 Exciting News for YouTube Subscribers! 📢
I’m launching a 21-Day Inventory Mastery Challenge starting November 1, 2024! This is your chance to gain a complete understanding of an inventory system and advance your career with a UK-accredited certificate upon completion.
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A UK-accredited certificate to enhance your career prospects.
Access to advanced inventory management resources.
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Challenge Schedule:
Start Date: November 1, 2024
End Date: November 21, 2024
Each day, we’ll cover practical steps, guiding you from basic setup to advanced techniques, ensuring steady progress through hands-on learning.
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Interested in joining the challenge? Drop a comment below! Let’s level up your skills together! 🚀
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my company have no sop for the warehouse , what is the solution?
A Standard Operating Procedure (SOP) is an important document that outlines the steps that should be followed in a specific process, such as those used in a warehouse. Without an SOP, it can be difficult to ensure that tasks are being completed consistently and efficiently, and that employees are aware of their responsibilities.
Here are a few things that you can do to create an SOP for your warehouse:
Identify the processes that need to be included in the SOP: This might include tasks such as receiving, storing, and shipping goods, as well as inventory management and quality control procedures.
Gather input from employees: Employees who work in the warehouse on a daily basis likely have valuable insights into the most efficient ways to complete tasks. They also have the best understanding of the problems that arise in the warehouse and what solutions are working best.
Document the steps for each process: Clearly and concisely describe the steps that should be followed for each process. Be sure to include information about safety procedures, as well as any equipment or materials that are needed.
Establish a system for monitoring and updating the SOP: Make sure that your SOP can be easily updated as needed, and have a system in place for monitoring the warehouse processes to ensure that the SOP is being followed.
Train employees: Once the SOP is complete, provide training to all employees so they understand the procedures, their roles, and responsibilities.
Review and revise: Regularly review and evaluate the SOP to ensure that it is still accurate and relevant, and make revisions as necessary.
Creating an SOP for your warehouse can take some time and effort, but it will ultimately help to improve efficiency, productivity, and safety in the warehouse.
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What details should a good receive document contain?
A good receive document, also known as a receive note, should include the following information:
1.Supplier: The name and contact information of the supplier should be included on the receive note.
2.Purchase order number: The purchase order number should be included to identify the specific order that the goods are being received for.
3.Date: The date of the goods receipt should be included on the receive note.
4.Goods received: The receive note should include a list of the goods received, including the quantities and descriptions.
5.Discrepancies: If there are any discrepancies in the quality or quantity of the goods received, they should be noted on the receive note.
6.Signature: The receive note should be signed by the person who received the goods to confirm that the goods were received and checked for quality and quantity.
By including this information on the receive note, you can ensure that there is a clear and accurate record of the goods received and any discrepancies identified during the goods receipt process.
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should item receive with purchase order or without purchase order ?
Goods should generally be received with a purchase order, as this provides a record of the goods or services that were requested from the supplier and the agreed-upon price.
Receiving goods without a purchase order can lead to confusion and errors, as there may not be a clear record of what was received or the price paid for the goods. In addition, receiving goods without a purchase order can create problems with the supplier if there is a discrepancy or issue with the goods, as there may not be a clear record of the goods that were ordered.
To minimize the risk of errors and ensure that the goods received match the purchase order, it's important to receive goods with a purchase order whenever possible.
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documents require to be printed in the receiving department for your audit purposes.
1.Purchase orders: A copy of the purchase order should be printed and kept on file to provide a record of the goods or services requested from the supplier.
2.Receive notes: A copy of the receive note should be printed and kept on file to provide a record of the goods received, including any discrepancies identified during the goods receipt process.
3.Invoices: A copy of the invoice from the supplier should be printed and kept on file to provide a record of the goods or services provided and the prices charged.
4.Quality control documents: Quality control documents, such as inspection reports or test results, may be printed and kept on file to provide a record of the quality of the goods received.
5.Inventory records: Printed copies of the inventory records should be kept on file to provide a record of the goods in the receiving department and their quantities and locations.
6.Training materials: Printed copies of any training materials used to train staff on the proper procedures for receiving goods should be kept on file.
These documents can be useful for audits or other review processes to provide a record of the goods received and the processes followed in the receiving department.
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step to be taken If the quantity of goods received is more than what was specified in the purchase order ?
If the quantity of goods received is more than what was specified in the purchase order, the following steps can be taken:
1.Identify the discrepancy: The first step is to identify the specific discrepancy between the purchase order and the goods received.
2.Record the discrepancy: The discrepancy should be recorded on the receive note, including details such as the supplier, the goods received, and the nature of the discrepancy.
3.Notify the supplier: The supplier should be notified of the discrepancy as soon as possible. This can be done through the ERP system or by contacting the supplier directly.
4.Resolve the discrepancy: The discrepancy should be resolved in a timely manner. This may involve returning the excess goods to the supplier, negotiating a credit or refund, or placing a new order for the correct quantity of goods.
5.Update the inventory: The inventory should be updated to reflect the resolution of the discrepancy. If the excess goods were returned or a credit was received, the inventory levels should be adjusted accordingly.
It's important to address discrepancies between the purchase order and the goods received as quickly as possible to minimize any disruptions to the business. A clear and detailed process for handling discrepancies can help to ensure that they are resolved efficiently.
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what is the step to be taken if quality issue with the goods received from the supplier ?
If there is a quality issue with the goods received from the supplier, the following documentation should be created or updated:
1.Receive note: The receive note should be updated to include details of the quality issue, including the supplier, the goods received, and the nature of the issue.
2.Quality control documents: Quality control documents, such as inspection reports or test results, may be created to document the quality issue and the steps taken to address it.
3.Supplier communication: Any communication with the supplier about the quality issue should be documented, including emails, letters, or other written communication.
4.Resolution documents: Any documents related to the resolution of the quality issue, such as a credit or refund from the supplier, should be kept on file.
It's important to keep accurate and detailed documentation of any quality issues with the goods received from the supplier to ensure that the issue can be properly addressed and resolved.
This documentation can also be used to track the performance of the supplier and identify any trends or patterns in the quality of their goods.
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Should goods are received count in palletized form or by unit ?
It is typically best to count the goods by unit (e.g., by individual items or by cartons) rather than by pallet. This is because the number of items or cartons on a pallet may vary, and counting by pallet may not give an accurate count of the goods received. Instead, the pallets should be unloaded and the individual items or cartons should be counted to ensure an accurate count of the goods received.
If the goods are received in palletized form, the number of pallets should still be recorded on the receive note for reference. However, the actual count of the goods should be based on the individual items or cartons.
By counting the goods by unit, you can ensure an accurate count of the goods received and minimize the risk of errors or discrepancies.
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Hi, I’m Vivienne, the developer & founder of GUAVASOFT. My goal is to help businesses improve their processes with the software we’ve developed, making things run more smoothly in the company's operation.
I also provide training to help individuals upgrade their skills for various roles, backed by internationally recognized UK certificates.
These certificates can set you apart from others, giving you an edge whether you’re aiming for a higher-paying job or exploring opportunities abroad.
If you’re ready to improve your business operations or take your career to the next level, sign up for my free training and see how I can help.